background image
 

CONDITIONS OF ENTRY

 

Closing Date: 26 January 2019

 

ENTRIES

 

SectionsThe Salon will consist of four Projected Digital Image sections:

  • Open Colour (PSA Colour PID)
  • Open Monochrome* (PSA Mono PID)
  • Photo-Travel (PSA PTD)
  • Nature (PSA ND)

*Monochrome images may be entered in Open Colour section, but if accepted will only be eligible towards PSA Colour PID Star Ratings. All acceptances will count towards IUP, GPU and FIAP Distinctions.

A maximum of four entries may be submitted into any one Section. The same photograph may not be entered into more than one Section. All entries must have a unique title and that title must not have been changed if the entry has previously been accepted in ANY other International Exhibition or Salon. Images meeting the Monochrome definition and non-manipulated colour images from the same capture shall be considered the same image and must be given the same title.

Entry: The exhibition is open to anyone. However, the organizers and judges reserve the right, before, during or after the judging, to determine, without providing a reason, that an image or a whole entry is unsuitable to be included in the exhibition or that you are not, in their opinion, a suitable person to be represented in the exhibition. If the whole entry is declined, any entry fee paid will be returned. The ‘entrant’ (also referred to as you) to the Bristol Salon is deemed to be the photographer/copyright holder.

Previous AcceptancesImages accepted in a previous Bristol Salon or which, in the opinion of the organisers, are too similar to those accepted in a previous Bristol Salon, will not be judged. This includes monochrome versions of colour images or colour versions of monochrome images accepted in a previous Bristol Salon.

Monochrome/Colour: Monochrome and colour versions of the same image are not both permitted to be submitted in either the same or different sections of the Salon, only one may be submitted.

CopyrightThe original image(s) must have been taken by you using a photographic process and you must have the sole copyright to each image you submit. Clip Art and Copyright Free material are not acceptable. The PSA, FIAP, IUP, GPU and Bristol Photographic Society assume no responsibility for misuse by anyone of the copyright of published images.

Submission of EntryEntry to all sections and uploading of images will be via the “on-line” entry forms, using the "Entry Form” Page of the Bristol Photographic Society web site.

Image SizeAll images are to be submitted in JPEG format. Maximum image size (including any borders) is 1600 pixels wide by 1200 pixels high. This is the native resolution of the projector, so these dimensions will give optimum viewing. Please note, portrait images must be no larger than 1200 pixels high. Smaller images are acceptable but will be projected smaller on the screen. Image file sizes must not be bigger than 3Mb.

BordersThe projection background is black, DO NOT fill empty space with/or add large borders. Any borders should be no greater than 2 pixels wide and must be incorporated within the 1600 x 1200 pixels image size. Please check all image sizes before submission; images with sizes larger than specified will be rejected.

Image TitlesImage titles must be a maximum of 35 characters including spaces and must not include < " ^ > : ; \ { }=.

Each image must have a unique title. Once an image has been accepted in a PSA Recognized or FIAP, GPU or IUP approved exhibition, that same image, or a like “in camera” or a “reproduction” duplicate of that image:

May not be re-entered in any section of the Salon regardless of media, format, or title.

May not be re-titled for entry in any other PSA Recognized or FIAP, GPU or IUP approved exhibition, including translation into another language.

Words such as “Untitled” and “No Title” are not acceptable as part or all of an image’s title, nor are camera capture filenames.

Nature entries should not have "cute titles" but should have descriptive titles that properly identify the subject.

NamesNo information about you or your country will be given to the selectors. No title or identification of the maker shall be visible anywhere on the face of an image entered in a PSA Recognized exhibition. Any images contravening this rule will not be judged.

Colour SpaceThe judging and display software assumes that the images are in sRGB colour space. Images will be displayed on a digital projector using the sRGB colour space. The projector only displays colours which are visible in sRGB. If you use a larger colour space (such as Adobe 1998 or ProPhoto), the colours will be interpreted to fit the sRGB colour space. This means your image may not display the way you intended; it may lose colour or detail or both. To ensure that we see what you want us to see, make a copy of your image, convert the colour space in the copy to sRGB, save it and send us the sRGB copy. We will not convert the image for you. Do NOT use CMYK.

JudgingYour images will not be presented to the judges consecutively. Your four images will be distributed throughout four rounds of judging in that section. Distribution of images shall be in the same round order as submitted by you.

Reproductions: By submitting an entry for the Bristol Salon the entrant permits the organisers (free of charge) the right to reproduce all or part of the entered material for publication in a catalogue, on an internet site and/or in other media related to the Bristol Salon, in any format that the organisers consider to be reasonably suitable for the purposes of publication.

 

ENTRY FORMS

(Please Note: Entries will only be accepted using the official on-line system at www.bristolphoto.org.uk.)

Submission: Images and a completed entry form must be submitted on-line using the Bristol Photographic Society website (www.bristolphoto.org.uk) and then following the links through the Bristol Salon tab. Entries will not be accepted on CD or by email. You MUST use only the Western/Latin alphabet when submitting an entry.

The Entry Forms must be completed fully. In order to qualify for a Traditional Award, you should ensure that the letter “T” (for Traditional) option is ticked in the On-Line Entry Form.

It is your responsibility to ensure that the Entry Forms are CLEARLY and CORRECTLY completed in ALL respects. Where the Exhibition Organisers consider that this is not the case, they will not accept any responsibility for the safe delivery of Report Cards, Catalogues or awards.

Where you are submitting an entry as part of a group entry, you must ensure that you tick the relevant box on the entry form and enter the Group Reference provided by the Salon. Failure to do this will mean that you will not be eligible for any group discount.

Entry Fees will be paid via PAYPAL. Please refer to the Entry Fees Page for details of Entry Fees. In the specific cases where your own country’s regulations prevent the use of PayPal, you should contact the Salon Chairman to make alternative arrangements. Please note that entries without the correct fee or without any fee will not be judged and will not be returned.

Entries must be received by the published closing date, 26 January 2019

 

RESULT NOTIFICATIONS, CATALOGUE & EXHIBITION

Notifications: Notification of results will be sent by email. You must ensure that you provide an active email address and that spam filters are set to accept emails from salon@bristolphoto.org.uk. Notifications will not be sent by post.

Catalogues – Printed: You will receive a FIAP 4* colour printed catalogue. Medals will be sent with the catalogues where possible. Catalogues will be posted 2nd Class for UK entrants and surface mail for overseas entrants. The Salon cannot be held responsible for failure of the postal authorities to deliver.

Public Showings: A representative selection of the accepted images (approx. 30%) will be projected at public showings, free of charge and without the need to obtain specific consent.

 

DEFINITIONS

Definitions: Images MUST comply with the relevant PSA & FIAP Definitions, which are reproduced below, images failing to do so, will not be judged. Images being considered for an (Open or Monochrome) Traditional award MUST comply with the FIAP definition for Traditional Images.

All entries shall conform to the stricter of the definitions (reproduced below) for acceptances to be validated by all the International Organizations granting recognition or patronage.

All parts of the image must have been photographed by the entrant who is holding the copyright of all works submitted. In the case of composite images, the entrant must be the copyright holder of all the constituent elements of that image.

PSA Definitions

General: Entries must originate as photographs (image-captures of objects via light sensitivity) made by you on photographic emulsion or acquired digitally. By virtue of submitting an entry, you certify the work as your own (aliases are not permitted). You permit the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Note: If you indicate that your images may not be reproduced or used, they “will not be eligible for awards” or inclusion in audio-visuals of the exhibition “and could be subject to disqualification” by the exhibition sponsors.

Entries must originate as photographs (image-captures of objects via light sensitivity) made by you on photographic emulsion or acquired digitally. By virtue of submitting an entry, you certify the work as your own (aliases are not permitted). You permit the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Note: If you indicate that your images may not be reproduced or used, they “will not be eligible for awards” or inclusion in audio-visuals of the exhibition “and could be subject to disqualification” by the exhibition sponsors.

The exhibition assumes no liability of any misuse of copyright. Images may be altered, either electronically or otherwise, by the maker. All final work must be on photographic film, or on electronic file, or on photographic or electronic print material, mounting excepted.

Monochrome: An image is considered to be Monochrome only if it gives the impression of having no color (i.e. contains only shades of gray which can include pure black and pure white) OR it gives the impression of being a greyscale image that has been toned in one color across the entire image. (For example, by Sepia, red, gold, etc.) A greyscale or multi-colored image modified or giving the impression of having been modified by partial toning, multi-toning or by the inclusion of spot coloring does not meet the definition of monochrome and shall be classified as a Color Work.

Photo Travel: A Photo Travel image expresses the characteristic features or culture of a land as they are found naturally. There are no geographic limitations. Images from events or activities arranged specifically for photography, or of subjects directed or hired for photography are not appropriate. Close up pictures of people or objects must include features that provide information about the environment.

Techniques that add, relocate, replace or remove any element of the original image, except by cropping, are not permitted. The only allowable adjustments are removal of dust or digital noise, restoration of the appearance of the original scene, and complete conversion to greyscale monochrome. Other derivations, including infrared, are not permitted. All images must appear natural.

FIAP Definitions

Monochrome: A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey.

A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category; such a work can be reproduced in black and white in the catalogue of a salon under FIAP Patronage.

On the other hand, a black and white work modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category; such a work requires colour reproduction in the catalogue of a salon under FIAP Patronage

Traditional: A traditional photograph maintains the original image content with minimal adjustments which should not alter the reality of the scene and should appear natural. Rearranging, replacing, adding to or removing any part of the original image except by cropping is strictly forbidden.

 

PSA & FIAP - Nature Definition: Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archaeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.

The story telling value of a photograph must be weighed more than the pictorial quality while maintaining high technical quality.

Human elements shall not be present, except where those human elements are integral parts of the nature story such as nature subjects, like barn owls or storks, adapted to an environment modified by humans, or where those human elements are in situations depicting natural forces, like hurricanes or tidal waves.

Scientific bands, scientific tags or radio collars on wild animals are permissible.

Photographs of human created hybrid plants, cultivated plants, feral animals, domestic animals, or mounted specimens are ineligible, as is any form of manipulation that alters the truth of the photographic statement.

No techniques that add, relocate, replace, or remove pictorial elements except by cropping are permitted.

Techniques that enhance the presentation of the photograph without changing the nature story or the pictorial content, or without altering the content of the original scene, are permitted including HDR, focus stacking and dodging/burning.

Techniques that remove elements added by the camera, such as dust spots, digital noise, and film scratches, are allowed.

Stitched images are not permitted.

All images must appear natural.

Colour images can be converted to greyscale monochrome.

Infrared images, either direct-captures or derivations, are not allowed.

Images entered in Nature sections meeting the Nature Photography Definition above can have landscapes, geologic formations, weather phenomena, and extant organisms as the primary subject matter. This includes images taken with subjects in controlled conditions, such as zoos, game farms, botanical gardens, aquariums and any enclosure where the subjects are totally dependent on man for food.

FEES

Fees: To see the full list of entry fees, please follwo this link.

Group Entry Fees: To ee details of group entry fees, please follow this link.

Non-Payment of Fees: Entries for which the appropriate fee has not been received, will not be judged.

 

BREACH OF CONDITION OF ENTRIES AND/OR TERMS OF DEFINITIONS

Compliance – Generally: The organisers before, during or after the Salon, may decline any image or entry application at their discretion. An image or entry application may be declined if it does not conform to the published Conditions of Entry or Definitions (see below) or if that image, or entry application, or the applicant is deemed unsuitable. In order to ensure that images comply with the Conditions of Entry and Definitions, the organisers may carry out checks on images to make sure that:

The images are your original work.

The images comply with the rules and definitions as set out in this document.

This may involve you being asked to provide the original image(s). In the event of any submitted image being found to contravene the published Conditions of Entry or Definitions, or not to be wholly your work, your complete entry may be declined. If you fail to provide a requested image file, you may, at the organisers' discretion, be considered to be in contravention of the above rules and may also have your entry declined.

Specialist software has been developed and will be used for examining and checking images for manipulation.

PSA Requirements: We are required, as a condition of the PSA Recognition granted to this exhibition, to publish the following PSA condition of entry:

If at any time, it is determined in the reasonable discretion of the exhibition organizer or the judges before, during, or after the judging of an exhibition that you have submitted an entry where one or more images may fail to comply with these Conditions of Entry, including the stated definitions, the exhibition organizers reserve the right to delete your entry from the exhibition and void any or all acceptances or awards in connection with the exhibition. Fees may be forfeited or refunded in these circumstances. You acknowledge that the decision of the exhibition organizers or the judges is final.

In order to ensure that images comply with the Conditions of Entry and definitions, the exhibition organizers may carry out reasonable measures to verify that:

the images are your original work and the images comply with the rules and definitions as set out in these Conditions of Entry.

These steps include, but are not limited to, questioning any entrant, requiring the submission of RAW files or other digital files representing the original capture of the submitted image(s), confronting the entrant with evidence that one or more submitted images fails to comply with the Conditions of Entry (also known as Entry Rules), and offering you a reasonable opportunity to provide counter evidence to refute the exhibition organizer’s evidence by a set deadline. Such entries that are not cleared or are still questionable after you have presented evidence may be considered in breach of these Conditions of Entry and declined. Such entries may be referred to PSA for further investigation of possible ethics violations.

PSA retains the right to investigate in any way all complaints/suspicions of breaches of entry conditions, impose sanctions if deemed necessary, void the acceptances of any image found to violate the PSA rules, include the entrant’s name on the list of sanctioned photographers provided to Exhibitions, and share such investigations with FIAP. You automatically agree to these terms by the act of entering the Exhibition and agree to cooperate with any investigation.

FIAP Requirements: We are required, as a condition of the FIAP Patronage granted to this exhibition, to publish the following FIAP condition of entry:

The mention that by the sole act of submitting your images or files to a salon under FIAP Patronage, you accept without exception and with no objection the following terms:

  • that the submitted images can be investigated by FIAP to establish if these obey to FIAP regulations and definitions even if you are not a member of FIAP,
  • that FIAP will use any means at its disposal for this undertaking,
  • that any refusal to cooperate with FIAP or any refusal to submit the original files as captured by the camera, or failure to provide sufficient evidence, will be sanctioned by FIAP,
  • that in case of sanctions following the noncompliance with FIAP regulations, your name will be released in any form useful to inform the breaches of the rules.

Disputes: In any case of dispute regarding compliance with the Conditions of Entry, payment of fees or matters pertaining to an image (such as receipt, acceptance, compliance, score or award), the decision of the organisers and judges to accept your application (or not) will be final. Violations and perceived violations of the Conditions of Entry may be reported to the organizations which have accorded official recognition, patronage or accreditation to this exhibition and may result in your application to have your images included in this and other exhibitions being declined.

Data Protection: By entering this exhibition you are explicitly consenting to the personal details you have supplied, including email addresses, being held, processed and used by the exhibition organizers for purposes associated with this exhibition. You also explicitly consent to such information being sent to organizations which have accorded official recognition, patronage or accreditation to this exhibition and also the sharing of email addresses with other UK salons for the purposes of publicity. You acknowledge and accept that entering this exhibition means that the status and results of your entry may be made public.

Agreement: SUBMISSION OF AN ENTRY SIGNIFIES ACCEPTANCE OF ALL OF THE ABOVE CONDITIONS

Contact: Please email all enquiries to: Pete Howell (Salon Chairman) – chairman@bristolsalon.co.uk

 

The Salon has the Patronage of FIAP, GPU and IUP and the Recognition of PSA

Bristol Salon of Photography is organised by Bristol Photographic Society.

Bristol Photographic Society is a Registered Charity - No. 297259

and is

Limited by Guarantee - Registered in England No. 2004478

Registered Office: Unit 13, Montpelier Central, Station Rd, Bristol, BS6 5EE, England.